Bylaws

As approved in 1984, as amended in 1998 and 2003
  • Article I - Name
    • Section 1. The name of this corporation shall be the Slovak Studies Association
  • Article II - Purposes
    • Section 1. To operate without profit so that no part of the net earnings or assets of the corporation shall be distributed to any private individual.
    • Section 2. To promote and foster inter-disciplinary scholarly research, publication and teaching related to the Slovak experience the world over.
    • Section 3. To put in touch with each other scholars interested in Slovak studies.
    • Section 4. To sponsor panels and sessions on Slovak themes at scholarly conferences.
    • Section 5. to issue a newsletter for all members at least once a year.
    • Section 6. To act as a clearinghouse for information concerning Slovak studies.
    • Section 7. To promote the writing and publication of articles and books dealing with the Slovak experience.
    • Section 8. To collaborate and/or affiliate with similar scholarly organizations whose activities include the promotion of Slovak studies.
    • Section 9. To conduct all its activities in accordance with absolute academic freedom and completely devoid of partiality to any particular philosophical, political, or religious orientation.
  • Article III - Membership
    • Section 1. Any person seriously engaged in Slovak Studies is eligible for membership. Initial applicants must submit to the Secretary a curriculum vitae; upon receipt of the annual dues, the secretary is authorized to enroll the candidate as a member. Timely payment of the annual dues is required to maintain membership in good standing.
    • Section 2. The annual dues are to be determined by the Executive Board, subject to the approval of a majority of the members voting in a mail ballot.
    • Section 3. Members may submit to the President nominations of individuals for Honorary Membership. Candidates for Honorary Membership approved by the Executive Board shall be proposed at the annual meeting of the corporation and voted on. Criteria for consideration of an Honorary Membership shall be presented at the time of nomination and shall not conflict with the goals of the corporation. Honorary Members shall not be required to pay the annual dues; they shall not, however, be accorded voting privileges.
  • Article IV - Meetings
    • Section 1. The annual meeting of the corporation shall take place during the meeting of the national convention of the American Association for the Advancement of Slavic Studies. Notice of the time, place and agenda of the meeting shall be given by the Secretary in writing, at least one month in advance.
    • Section 2. A quorum to transact business at such meetings shall consist of at least seven members in good standing. A member in good standing shall have paid his/her dues by the day of the meeting.
    • Section 3. All decisions shall be made by a majority vote. Decisions concerning the amount of membership dues, amendment/repeal of the By-Laws, or removal of officers shall not take effect until they are ratified by a majority of members voting in a mail ballot. If one-third of the quorum members request it, other similar important decisions must be ratified by a majority of members voting in a mail ballot.
  • Article V - Executive Board
    • Section 1. The Executive Board shall consist of the officers of the corporation as set forth in Article VI.
    • Section 2. Control of this corporation shall be vested solely in the Executive Board.
    • Section 3. All substantive decisions of the Executive Board shall be made by a majority of its members and shall be communicated to the membership by the Secretary.
  • Article VI - Officers
    • Section 1. Officers of the corporation shall consist of a President, a Vice President,a Secretary, a Treasurer, a Newsletter Editor, a Webmaster, and two Officers-at-Large.
    • Section 2. Before June 1st in the year of the expiration of each term, the President shall appoint a Nominating Committee consisting of three members in good standing whose duty it will be to set up a slate of nominees and confirm their willingness to stand for election. One or more candidates will be nominated for the offices of President, Vice President, and Officers-at-Large. Ballots will then be mailed by the Secretary to all members in good standing; “mailing” means both postal and electronic transmission of written information. Candidates receiving a majority of the ballots will be elected and will assume office on January 1st. The Secretary shall announce the results to the members in the minutes of the annual meeting as published in the following newsletter. The Secretary, Treasurer, Newsletter Editor, and Webmaster will be appointed by the President with the approval of the Executive Board, and will remain in their offices until they or the Executive Board request the termination of their appointment.
    • Section 3. The President shall preside at all meetings of the corporation and shall be responsible for the execution of all decisions of the Executive Board. He/she shall appoint all standing and special committees or chairmen thereof, and shall be, ex-officio, a member of all committees.
    • Section 4. The Vice President shall assist the President in the performance of all his/her duties, and in the absence or temporary disability of the President he/she shall substitute for the President.
    • Section 5. The Secretary shall record and maintain the minutes of all meetings and shall give, or cause to be given, notice of all meetings. The Secretary shall also prepare and issue membership lists and occasional special reports to the members and conduct all balloting procedures.
    • Section 6. The Treasurer shall have charge of the funds of the corporation, collect annual membership dues, keep a detailed record book, prepare annual reports, and pay all fees and bills. He/she shall deposit any funds in a bank designated by the Executive Board.
    • Section 7. The Newsletter Editor shall compile, edit, and publish the corporation’s newsletter.
    • Section 8: The Webmaster shall develop and maintain the Association¹s official website, including the creation and expansion of overall site design and the publishing and updating of materials submitted by the general membership. The Webmaster shall also serve as List Owner for the Association’s electronic discussion list, monitoring list subscriptions and ensuring the ongoing functionality of the list.
    • Section 9: Officers-at-large shall participate in discussions of the SSA Executive Board as voting members.
    • Section 10. No salary, fee, or other compensation shall be paid to any member or officer except when first voted and authorized by the Executive Board subject to Article VII.
    • Section 11. Officers shall serve for three-year terms. The President may serve for no more than two terms in succession.
  • Article VII - Restrictions
    • Section 1. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, directors, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in this paragraph. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal income tax under Section 501(c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by a corporation, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
  • Article VIII - Miscellaneous
    • Section 1. No officer, committee, or member may incur any expenses or obligations chargeable to the corporation, except as authorized by the Executive Board.
    • Section 2. These By-Laws may be amended or repealed only by a majority of members in good standing voting in a mail ballot.
    • Section 3. Roberts Rules of Order shall govern all meetings of the corporation except when they conflict with these By-Laws.
  • Article IX - Dissolution
    • Section 1. This corporation may be dissolved by an affirmative vote of two-thirds of all members at a meeting called for that purpose.
    • Section 2. Upon the dissolution of the corporation, the Executive Board shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose all of the assets of the corporation to another organization or organizations formed to promote Slovak Studies which has or have qualified for exemption under Section 501(c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). If the Executive Board decides not to make distribution of the assets in said manner, the Executive Board shall in its sole discretion dispose of all of the assets of the corporation exclusively for the purpose of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as described above as an exempt organization or organizations. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principle office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.